King's College

  • Hardware: Ricoh MFDs
  • Savings: Reduced costs of print ownership
  • Consultancy: Best in class solution
  • Software: Print management software
  • Ease of Use: Fast production
  • Green savings: Reduced paper usage
  • 15 - 40% (Typically) Reduced total cost of ownership


King's College was founded in 1441 by Henry VI (1421-71) and is one of the 31 colleges in the University of Cambridge. Cambridge University, Kings College required new multifunctional devices (MFD) that would enable users to print, copy, scan, fax and e-mail as part on an on-going programme of equipment renewal.

The Solution

Capita Following a complete review of the existing equipment and operating systems used by the college, the Complete Imaging (part of Capita plc) provided a solution that satisfied the current departmental requirement, and, when necessary, would allow expansion to form part of a larger network of printers and MFDs that will serve the whole college.
Consisting of one 60ppm Ricoh colour MFD and a mixture of 25ppm- 50ppm Ricoh colour MFDs, the equipment replaced a number of smaller machines that were positioned around he college.

Printing invitations is a significant part of the printing requirement, so special attention was paid to the production of prints on heavy card. The Ricoh MPC6000 is able to produce fast colour prints on 300gsm board as standard, without the need for special attachments or hand-feeding.

On-line management system

Using the on-line print management software, the college can log-in and access real-time updates on equipment usage, toner levels, service status and cost-per copy information. Hourly, daily or monthly reports can be prepared 'on-demand' to assess equipment performance, providing invaluable data for the future expansion of the network. Responsibility for all meter readings, ordering toner and consumables and service calls has shifted away from the college staff and is now handled remotely by Capita.

Another feature of the print management software allows the office manager to predefine the parameters for equipment usage. Long-run single colour jobs will automatically be directed to the correct machine. Restrictions on colour printing can be imposed, if required, with quotas allocated to individuals, departments, projects or publications.
Specified with the future in mind, the two MFDs offer plenty of scope for expansion and could represent the first phase of a fully integrated college-wide printer network.

The Benefits

  • Cost savings - The combined effect of the latest Ricoh MFDs and print management software has resulted in significant cost savings over the previous unmanaged system.
  • Improved access - By installing print management software and networking the printers to every workstation, college staff can now access a wide range of in-house printing options, including the fast production of colour booklets using the in-line folder, stitcher and automated booklet maker.
  • Real-time information - Equipment usage, toner levels, service status and cost-per copy information can be provided in real-time.
The time was right to look at precisely how we were using our printers. The new equipment delivers the quality that we need along with the cost savings and controls that come from a fully managed network.

Jane Readman, Kings College